Studio & Organizational Contracting
1. Applicability
These booking terms apply to studios, organizations, festivals, & institutions ("Client") engaging Emerging Lotus, LLC contractors or programs for workshops, classes, talks, or other teaching engagements, whether locally or involving travel.
These terms outline general policies and practices. A separate, individual contract is agreed upon and exchanged for each engagement to govern specific agreement details.
2. Engagement Structure and Fees
Engagements may be structured in one of the following ways, depending on the nature of the collaboration and mutual agreement:
-Flat fee
-Revenue share (per-participant split)
-Hybrid model (a minimum guaranteed fee or a revenue share, whichever is greater)
Fee structure, rates, and payment method and timing are agreed upon in advance and confirmed in the individual contract. Flexibility is prioritized to support aligned and sustainable collaboration.
3. Deposit and Final Payment
A deposit may be required to confirm a booking. The deposit amount and due date will be specified in the individual contract.
Final payment terms, including due date, will be outlined in the individual contract and may vary based on the scope, timing, contractor expenses, and nature of the agreement.
4. Local vs Travel-Based Engagements
4.1 Local Engagements
Local engagements are defined as those not requiring overnight accommodation.
Local engagements typically involve simplified logistics and shorter cancellation timelines, as outlined in the individual contract.
4.2 Travel-Based or Overnight Engagements
travel-based engagements are defined as those requiring overnight accommodation and/or long-distance travel.
These engagements generally involve:
-earlier booking confirmation timelines
-earlier cancellation deadlines
-additional planning considerations
Specific travel-related terms are detailed int he individual contract.
5. Travel and accommodations
Unless otherwise agreed in writing, Emerging Lotus, LLC is responsible for arranging and covering their own travel, meals, and accommodation.
Any accommodations, local transportation, or additional hospitality offered by the Client are considered courtesy arrangements and are documented only if mutally agreed in the individual contract.
6. Minimum Registration and Program Viability
For engagements where participant registration is required, the individual contract may specify:
-A minimum registration threshold
-A decision date by which viability is confirmed
Viability date is a date when either party may have the option to cancel or modify the engagement as outlined in the contract. Any paid booking deposits to Emerging Lotus LLC are refunded to client if program does not make viability date.
For engagements where attendance is built-in (e.g., organizational program, festivals, or member events), minimum registration thresholds and options for booking deposit refunds does not occur.
7. Marketing and Promotion
The parties acknowledge that the success of public-facing engagements depends in part on timely and appropriate promotion.
Marketing is encouraged to be collaborative and creative, supporting Lisa's introduction to your community's audience.
Materials are shared 7-8 weeks prior to event or further.
Client marketing of consultant begins no less than 6 weeks prior to event.
Marketing responsibilities, timelines, and materials for both parties will be in individual contract.
8. Cancellations
8.1 Cancellations by Client
Cancellation terms, including applicable fees or forfeiture of deposits, depend on whether the engagement is local or travel-based for Emerging Lotus, LLC and will be specified in the individual contract.
Travel-based cancellations typically require longer notice due to non-recoverable planning and travel considerations.
8.1 Cancellation by Emerging Lotus, LLC
If Emerging Lotus, LLC must cancel due to illness, emergency, or circumstances beyond reasonable control, the Client will not be responsible for fees beyond amounts already paid and recoverable under the contract.
9. Travel Insurance
For travel-based engagements, Emerging Lotus, LLC maintains appropriate travel insurance.
Clients are responsible for their own insurance needs related to hosting, facilities, and event operations.
10. Contractors and Partners
Emerging Lotus, LLC may engage contractors, assistants, or partners in support of an engagement. These individuals operate under the scope and responsibility of Emerging Lotus, LLC unless otherwise stated in the individual contract.
11. Governing Agreement
The individual contract issued for each engagement supersedes these terms and will constitutes the governing agreement between the parties. If no individual agreement exists, these terms contained herein constitutes the governing agreement between the parties.
Scope
This page outlines booking policies for retreat participants and studio or organizational contracts.
Retreat Participants
1.1 Applicability
These policies apply to all participants booking programs, retreats, or residential experiences offered by Emerging Lotus, LLC, including its contractors, assistants, or partners on behalf of emerging Lotus, LLC.
By registering, participants acknowledge and agree to the terms outlined in these policies.
1.2 Payment structure
All prices are USD.
Payments are made on this website's Stripe platform, converting currency and offering secure transactions.
Registrations require a non-refundable deposit of $500.
Remaining balance due no later than 60 days from check-in date.
1.3 Cancellations by Participant
All participant cancellations must be submitted in writing. Eligibility for qualified refunds and/or credit is based on the date written notice of cancellation is received and is subject to the following framework:
Registration deposit is nonrefundable.
90+ days out: Further deposits 100% refund minus $111 cancel fee.
89-60 days out: Further deposits 100% refund minus $222 cancel fee.
59-30 days out: Further deposits 100% refund minus $555 cancel fee.
29-0 days out: Further deposits 0% refund. Funds forfeited.
1.4 Final Payment
Final payment is due by the stated deadline or 60 days from check-in date.
1.5 Travel Insurance
Travel insurance is strongly recommended for all participants. Participants are responsible for securing their own travel insurance. A valid claim on a valid travel insurance policy is required for protection of all non-refundable investments. A valid claim on a valid travel insurance policy supports circumstances beyond the control of Emerging Lotus, LLC and it's partners, hosts, excursion companies, and buildings. A valid claim on a valid travel insurance policy supports protection of unforseen emergencies and expenses including personal, medial, travel, or external events. Coverage terms, conditions, eligibility, and exclusions vary by travel insurance policy, jurisdiction, and purchase timing of insurance and trip investments. Participants are solely responsible for understanding their individual insurance coverage, and purchase of policy. Emerging Lotus, LLC does not provide or include travel insurance, does not act as an insurance agent, and does not advise on specific policy coverage.
1.6 Organizer Cancelation or Changes
Emerging Lotus, LLC reserves the right to cancel, modify, or reschedule an event due to circumstances including, but not limited to, insufficient enrollment, illness or emergency affecting th eorganizer, venue, host, or external conditions impacting feasibility or safety. If a retreat is cancelled by Emerging Lotus, LLC, refunds will be limited to retreat fees actually received, less an non-recoverable costs already incurred. Emerging Lotus, LLC is not responsible for costs incurred outside of retreat fees, including personal travel arrangements or incidental expenses.
1.7 Venue or Supplier Inability to Host
If a venue, host, or supplier is unable to participate due to circumstances outside the control of Emerging Lotus, LLC, refunds are subject to the terms under which funds are recoverable from the venue or supplier. Emerging Lotus, LLC is not liable for lisses resulting from third-party venue or supplier policies.
1.8 Force Majeure
Emerging Lotus, LLC shall not be held responsible for failure or delay in performance of event obligations outside of reasonable control, including natural events, government actions, travel restrictions, or other circumstances making the event impractical or unsafe. In such cases, refund or credits are based on feasibility, recoverable costs, and applicable contractual limitations.
1.9 Altered departure and missed activities
Refunds or credit is not provided for late arrival, early departure, or missed activities for any reason.
1.10 Limitation of Responsibility
Emerging Lotus, LLC is not responsible for personal expenses, incidental costs, losses, or damages incurred by participants that are not expressly included in event offerings. Participants are solely responsible for managing personal belongings, travel arrangements, and related obligations.